Western University - Room Reservations

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Frequently Asked Questions


Classrooms Assembly Spaces


Where can I get a key that will let me access the A/V equipment?

Instructors and Student can pickup a copy of the Standard A/V key which will open all A/V equipment cabinets and drawers in General University classrooms from the Support Services Building (SSB) room 5300 during our office hours.

Student will need to fill in a short form and a $10 deposit or student card must be left in exchange for the key. The money or student card will be returned to the student when they bring back the AV key after their event. The key can be kept for the entire academic term if needed.

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Who do I contact for assistance related to the audio visual systems in general university classrooms?

For assistance related to the audio visual systems in general university classrooms:
  • ceiling projectors
  • switchers
  • computers
  • DVD and VCR players
  • overhead projectors and bulbs
  • microphones and batteries
  • remote controls and wireless keyboards
Web: The Classroom Technology Group
Phone: (519) 661-2111 ext.82222
Email: ctg@uwo.ca

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How do I operate the A/V equipment in the classroom?

For instructions on how to operate the A/V equipment in the classroom please visit The Classroom Technology Group website and select the room you are booked in. Below the picture of the room is a link to "AV instructions for this room."

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Who do I contact regarding my room setup and menu for my Great Hall Event?

Please contact Great Hall Catering at great.hall.catering@uwo.ca to arrange your menu for the event and set up of the room.

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I'm planning on hosting a charity event on campus, is there anything special I need to do?

In order to host a charity event on campus we require a letter from the charity indicating that they are aware that your group is hosting an event on their behalf. This letter is then forwarded to the Communications Office by us and once it is approved we can proceed with your booking.

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Do I need insurance to book spaces for athletic activities?

If you are an outside group booking space on campus we ask for a proof of liability insurance certificate, in writing, for the amount of five million dollars.




Room Reservations
Hours: Monday to Thursday : 8am to 5pm - Friday : 8am to 4:30pm - Saturday and Sunday: Closed

Telephone : (519) 661-2111 ext. 83303   |   Email : bookroom@uwo.ca
Address : Room 5300 - Support Services Building
London, Ontario, Canada N6A 3K7