Western University - Room Reservations

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Please read the following before requesting a booking:
  • We are now accepting reservation requests up to the start of exams in April. Due to ongoing academic scheduling changes for the winter term we won't be able to approve all requests right away. Your patience is appreciated.

  • Login to 25Live
    Western Faculty, Staff, and Students can view real-time availability in Western's General University Spaces on 25Live. Access to request spaces online will be granted to individuals who require it. Note: 25Live is not campatible with Microsoft Edge, please use either Firefox or Chrome.

  • Classes take priority in our academic spaces. We reserve the right to refuse any booking that will interfere with academic activities.

  • After we book your space you will receive a booking confirmation via email. It is your responsibility to check the confirmation for the correct location, date, and time. Please have this confirmation with you during your event.

  • If you need to make a change or cancel a booking please email bookroom@uwo.ca. There is no way for you to cancel or change a reservation on 25Live.

  • Student groups are limited to a maximum of 3 hours per booking.

  • We do not allow food or beverages in our classrooms.

  • Advertising and any other commercial activity will not be permitted in classrooms or laboratories or any other space specifically devoted to academic purposes.

  • If your group rearranges the furniture please reset it after your event or your group will be charged caretaking costs.

  • We do not book our spaces for study groups.

  • Note: Western reserves the right to cancel any event at any time for health and safety reasons.

  • Request a Room Booking via Email
    The link will open a new email window in your default email program. If the email window does not open click here to see what information we require.

Quick Links:

Room Reservations
Hours: Monday to Thursday : 8am to 5pm - Friday : 8am to 4:30pm - Saturday and Sunday: Closed

Telephone : (519) 661-2111 ext. 83303   |   Email : bookroom@uwo.ca
Address : Room 5300 - Support Services Building
London, Ontario, Canada N6A 3K7